RMS
Records Management System
A modern, web-based Records Management System built to support law enforcement agencies with fast reporting, strong data integrity, and flexible workflows that mirror real-world operations. Designed around connected master indexes, native compliance foundations, and seamless integrations, the system gives agencies a unified platform for reporting, investigations, approvals, and operational intelligence.

Features of RMS
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Core Platform
Features
Web-Based Access
Access the system securely through the web without the need for complex workstation installations.
User-Friendly Design
Built for everyday use with clean workflows that help officers, supervisors, records staff, and command staff work efficiently.
Wizard-Driven Reporting
Step-by-step workflows guide users through report creation for cleaner data entry, improved consistency, and faster completion.
Built Around Real-World Operations
Designed to match how agencies actually work, with flexibility to support agency-specific reporting and workflow requirements.
Reporting and Compliance
Features
Native NIBRS Foundation
Built from the ground up on a NIBRS-first architecture, making federal and state reporting a natural part of the workflow—not an afterthought.
Real-Time Validations
Validate report data as it is entered to improve accuracy, reduce errors, and ensure cleaner submissions.
Beyond 2020 State Integrations
Support direct connectivity with Beyond 2020 and other state reporting platforms for streamlined compliance and submission workflows.
AI Narrative Assist
Help officers build clear, professional narratives faster with AI-assisted report writing tools that support speed, consistency, and report quality.
Supplementals Module
Easily create supplemental reports to expand, update, or attach additional information to existing cases.
Flexible Report Approval Process
Support multi-layer approval workflows with agency-defined routing, supervisory review, revisions, and approval tracking.
Records and Information Management
Features
Document & Media Attachments
Attach photos, videos, scanned files, audio, and supporting documentation directly to reports and case records.
Master Name Index
Maintain a centralized master name record that connects reports, arrests, citations, warrants, investigations, and related records.
Master Vehicle Index
Track vehicles across incidents, owners, offenses, and investigations through a unified vehicle record structure.
Internal Note Taking
Capture internal notes tied to reports, investigations, and operational records for better communication and case continuity.
Internal Tasking
Assign and track internal work items, follow-up actions, and operational tasks across departments.
Investigations and Case Management
Features
Investigations Module
Manage active and historical investigations with structured workflows built for detectives, supervisors, and records personnel.
Investigation Forwarding
Forward investigations seamlessly between units, investigators, or partner agencies while maintaining full visibility and accountability.
Warrants Management
Create, track, manage, and search warrant records with connected reporting and operational workflows.
Civil Papers Management
Track civil papers, service attempts, status history, and operational processing in one centralized system.
Civil Paper Billing
Manage billing and fee tracking associated with civil paper services with clear financial visibility.
Enforcement and Operational Modules
Features
Citations Management
Create and track citations with connected reporting, offender history, and operational visibility.
Racial Profiling Statistics
Capture and report required racial profiling data to support compliance and agency transparency requirements.
Sex Offender Tracking
Maintain offender records, registration details, status tracking, and operational oversight for sex offender management workflows.
Evidence / Chain of Custody Module
Track evidence from collection through final disposition with clear chain-of-custody accountability, transfer history, and audit visibility.
Integrations and Intelligence
Features
CAD Integration
Integrate directly with Computer-Aided Dispatch systems for smoother call-to-case workflows and reduced duplicate data entry.
State & Third-Party Integrations
Connect with state systems, partner agencies, and approved third-party platforms to improve data sharing and operational efficiency.
Crime Mapping
Visualize incident activity geographically to support investigations, trend analysis, deployment strategy, and command-level visibility.
Data Analytics Ready
Connect with analytics platforms and reporting tools to turn operational data into actionable insight.
AND MORE
This modern, web-based Records Management System helps law enforcement agencies streamline reporting, improve data accuracy and compliance, and manage investigations, records, and operations more efficiently through connected workflows, real-time integrations, and centralized intelligence tools.
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